This organization is organized exclusively for charitable, educational, or scientific purposes within the meaning of section 501(c)(3) of the Internal Revenue code.
No part of the net earning of the organization shall inure to the benefit of, or be distributed to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of these purposes.
No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in ( including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Notwithstanding any other provision of these Articles, the organization shall not carry on any other activities not permitted to be carried on:
- by an organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future Federal tax code or
- by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future Federal tax code.
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a State or local government, for a public purpose. Any such assets not so disposed of shall be disposed exclusively for such purposes or to such organization or organizations that are organized and operated exclusively for 501(c)(3) purposes.
This organization shall be incorporated within the State of New Jersey and shall be known as the Absecon Saltwater Sportsmen.
The purpose of the organization shall be to use our natural resources in a responsible manner that encourages and promotes both recreational fishing and boating.
This organization is to be located within the County of Atlantic, State of New Jersey, with all of its principal business conducted within this venue.
ARTICLE I – OFFICERS:
The Officers of the club shall consist of six members to be recognized as President, Vice-President, Treasurer, Recording Secretary, Corresponding Secretary, Sergeant-at-Arms, respectively. They shall be elected at an annual meeting of the club as prescribed by the By-Laws, and shall take office at the first regular meeting in January, or until their successors shall qualify.
The Board of Trustees shall consist of at least 11 members; namely the six Officers of the club, all past presidents of the club, and five (5) members elected from the main body. The President of the club shall be the Chairman of the Board of Trustees.
ARTICLE II – DUTIES of OFFICERS:
The President shall have general supervision over all of the affairs of the club. He shall be the Chairman of the Board of Trustees and Ex-Officio of all other committees. He shall appoint all committees and perform such other duties as the By-Laws provide. He shall be authorized to sign as the second signatory any check issued by the Treasurer of the club as authorized under Article II; Section 3.
The Vice-President shall act in the absence of the President and assume the duties performed by him. He shall be authorized to sign as the second signatory any check issued by the Treasurer of the club as authorized under Article II; Section 3, in the absence of the President.
The Treasurer shall receive all monies of the club. He shall pay all bills or expenditures of the club after their approval by either the Board of Trustees (from yearly budgeted line item accounts) or the majority of members present at any regularly scheduled meeting of the club. He shall see that all dues, fees, and charges are collected and deposited in the approved bank of record. He shall keep an accurate account of all monies received and expended since the prior meeting and report the same at the next following meeting. He shall, at the end of his
term, surrender to his successor, all monies, books, papers, vouchers, financial records, and any other property of the club which is in his possession. The Treasurer shall sign all checks with either the President or the Vice-president, as authorized above, as the secondary signatory. The Treasurer shall receive applications for membership, accompanied by one years dues.
The Recording Secretary shall keep a record of all business transacted at all meetings of the club. He shall report the business thus transacted at the next regularly scheduled meeting of the club. He shall, at the end of his term of office, surrender to his successor, all books, papers, minutes, and other property of the club which he has in his possession. He shall perform all other duties which may be specifically assigned to him by the Board of Trustees.
The Corresponding Secretary shall act in the absence of the Recording Secretary and assume the responsibilities of same in his absence. The Corresponding secretary shall be responsible for all outgoing mail and correspondences to be made concerning the club. He shall forward all incoming correspondences to the recording secretary for the following meeting.
The Sergeant-at-Arms shall be responsible to maintain order during the meetings, take the count of members present at each meeting, and tally the vote of any and all motions made and seconded. He shall report to the President the number of members present or votes cast yes or no, when requested.
The Public Relations Coordinator shall be responsible for the timely, positive promotion of the activities of the club to the general public through the news media.
ARTICLE III – DUTIES of the BOARD of TRUSTEES:
The Board of Trustees shall meet periodically, but at least once every six months, or at the discretion of the President, or upon a written request of any member of the club, to conduct routine or emergent business for the welfare of the club. The President, as Chairman of the Board of Trustees, shall nominate the chairman of all committees. All business transacted by the Board of Trustees shall be reported to the members at the following meeting.
The Board of Trustees shall have the right to close membership to the club at any time for reasonable cause, which in it’s judgment shall be in the best interests of the club. Such closing and cause(s) shall be reported to the membership at the next regularly scheduled meeting. Such closing shall remain in effect until such time that the Board of Trustees decide that for the welfare of the club, membership should be reopened.
The Board of Trustees shall propose policies necessary for the welfare of the club and shall also propose rules or regulations designed to enforce such policies. Such proposed policies and rules or regulations shall be approved by the majority membership of the club.
The Board of Trustees shall have the right to expel any member from the club for conduct, which in its judgment, is unbecoming a member of the club. Any accused member shall first be given the opportunity to be heard by the Board of Trustees.
No expenditures in excess of $250.00, excluding those previously approved as budgeted line item appropriations, shall be authorized by the Board of Trustees without first gaining the approval of the majority of the club members present, either at a regular meeting or a meeting specifically called for that purpose.
ARTICLE IV – MEMBERS:
All members whose dues are current, and all life members, shall be considered active members of the club and afforded all the rights and privileges of the club including the right to vote. Life members are those active members of the club who have demonstrated their commitment to the organization and are recognized by a vote of the majority of members present at a regular meeting to be life members. Life members are exempt from yearly dues.
Any citizen of the United States of America wishing to join this club must be sponsored by at least one active club member who is in good standing. Proposed members shall be voted upon and, if accepted by the majority of members present at said meeting, shall be considered a member of the club. New members who join the club and pay their application fee during the last quarter of any year are considered to have their dues paid in full for the following year.
The resignation of any Officer, any member of the Board of Trustees, or members of the club, shall be submitted in writing to the corresponding secretary.
Annual dues may be changed periodically as proposed by the Board of Trustees with approval of the majority of the members. The club’s fiscal year shall run from January 1st to December 31st of each year. Annual dues are due on January 1st.
Those members who have not paid their annual dues in full by the end of February will be contacted by the Corresponding Secretary, in consultation with the Treasurer, and informed that all rights and privileges shall be suspended and such member shall be considered an inactive member, subject to removal from the club within 60 days. The President shall, at his sole discretion, have the right to waive any dues under circumstances he deems appropriate.
First year membership dues are $50.00. Dues shall be $35.00 every year thereafter.
ARTICLE V – COMMITTEES:
All committees shall consist of three or more club members as representatives. The President shall be the Ex-Officio member of all standing committees. As these committees are appointed, changes to the By-Laws, club policies, and or procedures may be proposed to the general membership.
ARTICLE VI – NOMINATIONS and ELECTIONS:
Officers and members of the Board of Trustees shall be duly nominated at the monthly meeting of October and November. Election of said nominees shall take place in December. Elected Officers and members of the Board of Trustees shall take office during the first meeting of January of the new year.
ARTICLE VII – PROCEDURES of MEETINGS:
Robert’s Rules of Order shall be the standard outline at all regular club meeting. The order of business is as follows:
- Meeting called to order by the President. (Flag Salute)
- Minutes from previous meeting from Recording Secretary.
- Treasurer’s report.
- Board of Trustee’s report. (President)
- Reports from Chairmen of any standing committees.
- Communications from Recording Secretary.
- New Applications.
- Unfinished business.
- New Business.
- Nominations and Elections.
- Good of the Order.
ARTICLE VIII – AMENDMENT to the BY-LAWS:
Amendments to the By-Laws of the club may be proposed by the Board of Trustees and upon an affirmative vote of two-thirds (2/3) of the members present at either a regular or special meeting which was called to consider such amendment, the amendment will be in effect. Notice must be given to the general membership that amendments to the By-Laws are being considered at said meetings. Said notices shall be sent to all members by the Corresponding Secretary either by regular mail or personal service at least ten (10) days prior to the date of said regular meeting or special meeting called to consider such amendments) to the by-laws.
ARTICLE IX – CLUB COLORS:
Club jackets may be either silver/gray with royal blue lettering or blue with silver/white lettering.
ARTICLE X – DISSOLUTION: (amended on 7/21/03)
If at any time this organization should dissolve, all assets shall be divided evenly and donated to the Greater Atlantic Bluefish Tournament Foundation, the Ladies Invitational Bluefish Tournament Committee, and the South Jersey Field of Dreams.
THIS REVISION OF THE ABSECON SALTWATER SPORTSMEN CONSTITUTION AND BY-LAWS WAS HEARD AND APPROVED BY AT LEAST TWO-THIRDS (2/3) OF THE ACTIVE MEMBERS PRESENT, IN ACCORDANCE WITH ARTICLE VIII, AT A REGULAR MEETING OF THE ABSECON SALTWATER SPORTSMEN ON MAY 12, 2003 , May 9th, 2005. And July 26.2010.